The Warriors Remembrance Foundation, Inc., doing business as the Warriors Remembrance & Research Foundation ("WRRF," "we," "our," or "us"), is committed to protecting the privacy of our donors, volunteers, veterans, family members, researchers, community partners, and website visitors. As a nonprofit organization dedicated to preserving the legacy of America's veterans, we recognize the importance of safeguarding personal information while advancing our charitable, educational, historical, memorial, genealogical, and research mission.

This Privacy Policy explains how WRRF collects, uses, stores, shares, and protects information obtained through our website, www.remember4veterans.com, as well as through our donation platforms, volunteer applications, event registrations, social media pages, email communications, research requests, cemetery programs, and other organizational activities. By using our website, making a donation, volunteering, registering for an event, submitting information, uploading materials, or otherwise interacting with WRRF, you acknowledge that you have read and understand this Privacy Policy.

1. Information We Collect

WRRF may collect information that you voluntarily provide to us when making a donation, registering as a volunteer, submitting a research request, completing a form, signing up for communications, participating in an event, or otherwise engaging with our organization. This information may include your name, mailing address, email address, telephone number, donation information, volunteer information, military service information, family history information, cemetery information, photographs, videos, military records, biographies, genealogical materials, testimonials, and other information you choose to provide.

In addition to information you voluntarily submit, we may automatically collect certain technical information when you visit our website. This may include your IP address, browser type, operating system, device information, internet service provider, referring websites, pages viewed, dates and times of visits, geographic region, and other information relating to website usage and performance. This information helps us better understand how visitors interact with our website and allows us to improve its functionality, security, and user experience.

2. How We Use Information

WRRF uses collected information to further our charitable mission and to operate our organization effectively. Information may be used to process donations, issue tax receipts, manage volunteer activities, coordinate events, respond to inquiries, conduct historical and genealogical research, preserve veteran histories, maintain cemetery records, communicate organizational updates, distribute newsletters, administer fundraising campaigns, improve website functionality, monitor website performance, protect against fraud or misuse, and comply with legal obligations.

Information submitted to WRRF may also be used in support of our educational, memorial, historical, archival, preservation, and research activities. This may include the creation of veteran biographies, memorial pages, cemetery inventories, historical narratives, publications, presentations, educational materials, social media content, exhibits, reports, fundraising materials, and other resources supporting our mission to honor and remember veterans.

3. Cookies, Analytics, and Tracking Technologies

Like many nonprofit organizations, WRRF uses cookies, tracking pixels, analytics services, and similar technologies to improve website functionality and better understand visitor engagement. These technologies may collect information regarding website usage, pages viewed, time spent on the website, user interactions, referral sources, and advertising effectiveness.

WRRF may utilize services provided by organizations such as Meta (Facebook and Instagram), Google Analytics, Microsoft, Squarespace, payment processors, email communication providers, and other technology vendors that support our operations. These providers may use cookies or similar technologies in accordance with their own privacy policies. Most web browsers allow users to manage cookie settings and preferences through their browser controls.

4. Historical Records, Photographs, and User Submissions

As part of its mission, WRRF collects, preserves, and publishes historical information relating to veterans, military service, cemeteries, and related subjects. Individuals may voluntarily provide photographs, military records, newspaper articles, biographies, oral histories, cemetery information, genealogical research, and other materials for inclusion in WRRF's research collections, archives, memorial projects, educational resources, and publications.

Information and materials submitted to WRRF may be incorporated into veteran profiles, historical archives, cemetery databases, educational programs, memorial projects, presentations, publications, fundraising materials, social media content, and other resources supporting our mission. Because WRRF functions in part as a historical research and preservation organization, certain records, photographs, biographies, and archival materials may be retained indefinitely as part of permanent historical collections.

Individuals submitting materials should review WRRF's Terms of Use, which contain additional information regarding intellectual property rights, licenses granted to WRRF, archival preservation rights, and permissions relating to submitted materials.

5. Donor Privacy and Information Sharing

WRRF respects the privacy of its donors and supporters. We do not sell, rent, lease, trade, or otherwise provide donor personal information to third parties for their independent marketing purposes. Donor information is used solely for legitimate organizational purposes, including donor acknowledgment, tax reporting, stewardship activities, fundraising communications, recordkeeping, and other activities directly related to WRRF's mission.

WRRF may share information with trusted service providers that assist us in carrying out our operations, including website hosting providers, payment processors, cloud storage providers, email communication services, volunteer management systems, event registration platforms, technology consultants, and analytics providers. These service providers are permitted to access information only as necessary to perform services on WRRF's behalf and are expected to protect information appropriately.

WRRF may also disclose information when required by law, in response to legal process, to protect the rights or safety of WRRF or others, to investigate fraud or security concerns, or in connection with organizational restructuring, mergers, transfers of assets, or similar transactions.

6. Data Security, Retention, and User Choices

WRRF employs reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction. These measures may include secure hosting environments, password protection, access controls, encryption where appropriate, limited personnel access, and security monitoring practices. While we strive to protect information entrusted to us, no method of electronic transmission or storage can be guaranteed completely secure, and WRRF cannot guarantee absolute security.

Information may be retained for as long as reasonably necessary to fulfill organizational purposes, maintain donor records, preserve historical archives, support research activities, comply with legal obligations, resolve disputes, enforce agreements, and carry out WRRF's mission. Certain historical records, memorial information, veteran biographies, photographs, cemetery records, and archival materials may be preserved indefinitely due to their historical, educational, memorial, or research significance.

Individuals may opt out of email communications, update contact information, request correction of inaccurate information, or inquire about personal information maintained by WRRF where permitted by law. However, requests for removal of information may not always be honored when such information has become part of a permanent historical, memorial, educational, archival, or research collection maintained by WRRF.

7. Children's Privacy, Third-Party Websites, and Legal Rights

WRRF does not knowingly collect personal information from children under the age of thirteen (13) without appropriate parental or guardian consent. If we become aware that personal information has been collected from a child without proper authorization, we will take reasonable steps to address the matter.

The WRRF website may contain links to third-party websites operated by organizations outside our control. WRRF is not responsible for the privacy practices, policies, content, or security of such third-party websites, and users are encouraged to review the privacy policies of those sites independently.

Residents of certain states may have additional privacy rights under applicable law. WRRF will comply with applicable privacy requirements to the extent they apply to our organization and activities. Individuals outside the United States who access the website acknowledge that information may be transferred to, processed, and stored in the United States, where privacy laws may differ from those in their country of residence.

8. Changes to This Privacy Policy and Contact Information

WRRF reserves the right to modify this Privacy Policy at any time. Any changes become effective upon posting to the website. Material revisions will be reflected by updating the "Last Updated" date shown at the beginning of this policy. Continued use of the website following the posting of revised terms constitutes acceptance of those changes.

Questions regarding this Privacy Policy or WRRF's privacy practices may be directed to:

Email: theWRF@remember4veterans.com